Joost Klapmuts

Event Regulations

Whether it’s a small neighborhood performance, an exhibition in a public space, or a multi-day festival—the rules you need to follow vary by city, location, and scale. Sometimes a simple notification is enough; other times, you’ll need a permit; and almost always, there are additional requirements regarding safety, noise, accessibility, and communication. Below you’ll find a concise guide for Arnhem and Nijmegen, along with general considerations, grants, and useful links.

Arnhem

The City of Arnhem has an events policy that distinguishes between small, medium, and large events. For some small-scale activities, a simple notification is sufficient, but a permit is usually required if the event involves music, temporary structures, the sale of alcohol, or traffic control measures. You can quickly determine which procedure applies to your event by visiting the city’s website.

Please note: When applying for a permit, factors such as safety, fire prevention, public order, and accessibility for emergency services are taken into account. Clear noise standards are also in place to limit disturbances. In addition, for several years now, it has been prohibited to release balloons at events requiring a permit, due to the environmental damage this causes.

Need help?
If you’re looking for financial support, you can apply through the Subsidies for Productions, Events, and Festivals program. This grant is intended for cultural initiatives and public activities that contribute to Arnhem’s reputation as a city of events and culture. The municipality reviews applications at set times each year, so be sure to submit yours on time.

Nijmegen

In Nijmegen, too, the permit requirement depends on the type and scale of your event. The municipality offers an online tool that lets you check whether you need a permit or must file a notification. This applies to a wide range of activities: from small-scale neighborhood parties to large festivals and parades. The tool also helps you determine which documents you need to submit, such as a safety plan or a map.

Additional rules apply to large events in Nijmegen. These include requirements regarding the setup of stages, traffic barriers, and end times. Small events can sometimes take place without a permit, provided they meet all the conditions. This means, for example, that there is no traffic disruption, no objects are placed on the premises, and the number of visitors is limited.

Not sure?
In that case, it’s a good idea to check the city’s website or contact the Events Department.

Need help?
Nijmegen also has a program offering one-year cultural grants to organizations that organize cultural activities in the city. This grant is intended for new projects and initiatives that contribute to the cultural climate. Applications are accepted annually until the end of September. See nijmegen.nl/subsidies for the current eligibility requirements.

💡 Tip: Cultuur Academy regularlyCultuur Academy consultation sessions with Arnhem city officials to discuss grant opportunities. Keep an eye on our calendar to participate!

General Rules and Points to Keep in Mind

Whether you’re organizing an event in Arnhem or Nijmegen, thorough preparation is essential. Start early, make sure you know the applicable rules, and submit your application or notification well in advance. The municipalities have guidelines regarding safety, noise, sustainability, and accessibility.

Here's what you should definitely keep in mind:

Submit your application in a timely manner: submit your notification or permit application several weeks to several months before the planned date.
Safety: Develop a contingency plan and ensure that emergency services are accessible, that fire safety measures are in place, and that emergency exits are available.
Noise: Comply with noise regulations and, if requested, submit a noise plan. The municipality may set limits on amplified music and closing times.
Communication: Notify nearby residents in advance with a letter to residents, especially for events held in residential areas.
Sustainability: Reduce waste, use reusable cups or tableware, and avoid materials that pollute.
Accessibility: Provide amenities for visitors with disabilities, such as wheelchair-accessible routes or quiet areas.

💡 Tip: In the Cultuur Academy knowledge base, you Cultuur Academy practical articles on accessibility, sustainability, and safety at events, complete with checklists and real-world examples.